Annual director verification

Category: ROC & Annual Compliance. From ₹1,499. Typical timeline: By 30 Sep.

Overview

DIR-3 KYC is the annual identity and contact verification every individual holding a Director Identification Number (DIN) must file with the MCA, confirming that the director's personal details, mobile number and email on record are current. Skipping the deadline does not just attract a penalty — it deactivates the DIN itself, which then blocks the person from being appointed or continuing as a director on any company until the KYC is filed with the late fee.

Who needs it

• Directors filing KYC for the first time (web-based DIR-3 KYC or e-form, based on prior filings)
• Directors confirming no change in details from the previous year (simpler DIR-3 KYC-WEB)
• Directors whose mobile number or email has changed and needs OTP re-verification
• Directors reactivating a DIN that was deactivated for missing a prior year's deadline

Eligibility

• Every individual who has been allotted a DIN on or before 31 March of the relevant financial year
• Applicable even to directors who are not currently on the board of any active company
• Disqualified directors are still required to complete DIR-3 KYC to keep their DIN active

Documents required

• DIN of the director
• PAN card
• Aadhaar card
• Current personal mobile number and email ID for OTP verification
• Digital Signature Certificate (DSC) of the director
• Passport-size photograph (for first-time or e-form filing)

Process

1. Confirm filing type — Determine whether the director needs the full DIR-3 KYC e-form (first filing or details changed) or the simpler web-based DIR-3 KYC-WEB confirmation.
2. Gather and verify details — Collect PAN, Aadhaar, mobile and email, and complete OTP verification on the mobile and email linked to the DIN.
3. Attach DSC and certify — The form is digitally signed by the director and certified by a practicing professional (CA/CS/CMA).
4. File with MCA — Submit the form on the MCA portal before the 30 September deadline for the relevant financial year.

Government fees

• DIR-3 KYC filed on time: Nil
• Late filing after due date: ₹5,000 flat fee

Professional fee

Our fee starts at ₹1,499 per director, covering document verification, OTP-based confirmation and DSC-based filing.

Timeline

Filing itself is completed within 1–2 working days once OTPs are verified; the statutory deadline is 30 September each year for the preceding financial year.

Deliverables

• Filed DIR-3 KYC acknowledgment
• Confirmation of active DIN status on the MCA portal

Frequently asked questions

What happens if I miss the 30 September deadline?

The DIN is marked "Deactivated due to non-filing of DIR-3 KYC" and can only be reactivated by filing the form with a ₹5,000 late fee.

Can I file DIR-3 KYC-WEB every year?

Yes, as long as there is no change in your mobile number, email or other details from the last filing, the simpler web-based confirmation is sufficient.

Is DIR-3 KYC needed if I have resigned as director?

Yes, DIN-based KYC is independent of whether you currently hold a directorship; it must be filed as long as the DIN is active.

Common mistakes

• Using an outdated mobile number or email that fails OTP verification
• Assuming resigned or disqualified directors are exempt from filing
• Filing after the deadline and getting caught with the late fee unnecessarily
• Not renewing the DSC before the KYC window opens

Penalties for non-compliance

• Flat ₹5,000 late fee for filing after the due date
• DIN deactivation, which prevents the individual from being appointed as director on any company until KYC is filed
• Company filings requiring that director's digital signature get blocked while the DIN is inactive

Legal references

• Companies Act, 2013 — Section 153 and 154 govern DIN allotment
• Companies (Appointment and Qualification of Directors) Rules, 2014 — Rule 12A prescribes DIR-3 KYC
• MCA circulars — prescribe the annual due date and late fee structure