PF Registration
PF Registration

Prop. Documents:


Other Documents:

Electricity Bill
Rental Agreement

Includes: Registration
Duration: 7 Working Days

PF Registration

The Provident Funds and Miscellaneous Provisions Act of 1952 governs the Employees Provident Fund, which is a program for Indian employees. The Employees Provident Fund Organization, or EPFO as it is more commonly known, manages the Employee Provident Fund.

In India, applications for PF registration are accepted from all establishments with 20 or more employees. Under certain conditions and in accordance with the exemption criteria, establishments with fewer than 20 employees may remain eligible for PF registration. An amount equal to the employee’s and employer’s contributions, accrued interest, is disbursed to the employee upon retirement or resignation.

Who is eligible to get EPF registration?

For Employer

PF Registration is obligatory for all establishments that meet the following criteria: • Employ 20 or more individuals; • If an establishment employs fewer than 20 individuals, the central government must specify that in a notification issued on its behalf.

For Employee

Employees earning less than Rs.15,000 per month are required to enroll in the Employees Provident Fund (EPF). Employees whose base pay exceeds Rs. 15,000 per month at the time of employment are exempt from PF contributions, per the guidelines.

However, an employee whose annual salary exceeds Rs.15,000 is still eligible to join the PF and contribute alongside the employer and the Assistant PF commissioner.

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: ₹10000
: ₹8849
: ₹1350
: ₹2501(50%)
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What is the Employees Pension Scheme?

A portion of 8.33% of the employer’s contribution, equivalent to Rs.15,000, is allocated to the Employees Pension Scheme. Rs.1250 would be contributed to the Employee Pension Scheme if the individual’s basic salary is Rs.15,000. In the event that the Basic Pay falls below Rs.15,000, 8.33% of the total amount will be routed to the EPF scheme, while the remaining amount will be retained. The employee would receive the entire share upon reaching superannuation, with the employer’s portion being held in reserve for credit in the EPF

The amount for the contribution of PF

The employer has to obtain the PF registration within 1 month of attaining the strength, in case of failure to abide by applicable penalties. A registered establishment continues under the purview of the Act even in case the No of employees falls below the required limit.

The employer has to contribute 12% of the (Basic Salary + Dearness Allowance + Retaining Allowance). An equal amount of contribution is to be made by the employee. If the establishment has engaged less than 20 employees the EPFO rules state that the contribution rate for both the employees and the employer is limited to 10 %. In most cases the employees who are employed in the private sector it is on the basic salary on which the whole contribution is calculated.

The breakup of the PF contribution

  1. 3.67 percent of the contribution is allocated to the Employees Provident Fund; this is the subdivision of the 12 percent contribution.
  2. One percent of the contribution is allocated to EPF administration fees.
  3. 0.5% of the employee’s contribution toward deposit-linked insurance
  4. A contribution of 0.01% in support of the EDLI administration fees;
  5. An 8.33% contribution to the Employees Pension Scheme.

Documents Required for Registration

It is mandatory for the employer to affix the subsequent documents to the registration form:

  1. The PAN of the Director, Partner, or Owner
  2. Evidence of address (utility statement of any kind, but no more than two months old)
  3. Aadhar card of the director, proprietor, or partner.
  4. Bank statement or cheque cancellation
  5. Signature of the proprietor, partner, or director in digital format.
  6. Lease, Rent, or Hired Agreement, If Applicable.

EPF charges

In regard to the employee share, pension contribution, and EDLI contribution, each employee’s contribution is rounded to the closest rupee.

  1. The employer contribution equals the surplus over the employee contribution to the pension.
  2. A minimum monthly payment of Rs.500 is required to cover the administrative charges of the EPF, which are rounded to the nearest rupee.
  3. If the organization does not have any members during a given month, a minimum administrative fee of Rs.75 will be assessed.
  4. A minimum monthly payment of Rs.200 is required in accordance with the EDLI administrative charges, which are rounded to the nearest rupee.
  5. If the organization does not have any members during a given month, a minimum administrative charge of Rs.25 is owed.
  6. In the event that the establishment is exempt from the PF scheme, a minimum inspection charge of Rs 5 (0.18%) is required to compensate for the administrative fees.
  7. If the establishment qualifies for an exemption under the EDLI scheme. Inspection fees of at least Rs.1 (0.005%) are required as an alternative to administrative charges.

Due date

Prior to disbursing salaries to staff, the employer is obligated to deduct the employee’s contribution. In the future, by the end of each month, the employee portion and the employer’s share will be remitted to the EPFO in a timely manner of 15 days.

The EPF is preeminent with regard to debt instrument returns. The interest earned on the sovereign-backed funds is exempt from taxation. In accordance with EEE (exempt, exempt, exempt) regulations, PF contributions are tax deductible. It is uncommon for debt instruments to offer such substantial returns accompanied by such assurance and security. Therefore, when changing employment, it is preferable to transfer the PF account in order to prevent the temptation to withdraw the funds.

Advantages of Employee Provident Fund Online

Here are the advantages of EPF online:

Convenience and Accessibility

One notable advantage of utilizing the Employee Provident Fund online system is the ease of use and availability it affords. This technology grants staff members the ability to conveniently access their EPF accounts, check the balances, and initiate a range of transactions directly from their residences or places of business. Time and effort are saved as visits to EPFO offices are no longer necessary.


Online access to the Employee Provident Fund ensures transactional transparency. Employees can keep track of contributions, employer contributions, and interest accrual in real-time. Employee confidence is increased by this transparency; they are able to verify that their funds are being managed properly and earning the anticipated interest.

Transferring EPF Accounts Easily

The process of transferring your EPF account from one employer to another has been eliminated. Online access to the Employee Provident Fund has streamlined the procedure. By associating your new employer with your Universal Account Number (UAN), your EPF account will be transferred automatically. This mitigates the probability that personnel will misplace their EPF accounts or encounter disruptions in the process of transferring funds.

Rapid and Electronic Withdrawals

The online system of the Employee Provident Fund has optimized the procedure for withdrawals. Through the online portal, personnel have the ability to request withdrawals such as PF advances, pension withdrawals, or complete withdrawals. By doing so, the withdrawal process is expedited and the need for copious documentation is eliminated, guaranteeing that employees receive their funds in a timely manner.

Employee Provident Fund online claims tracking enables personnel to monitor the current status of their claims. The ability to track the advancement of withdrawal or transfer requests alleviates concerns and uncertainties pertaining to the duration of the processing.

Decreased Errors

Processing EPF transactions manually may result in inaccuracies and inconsistencies. EPF online mitigates these errors through the automation of numerous processes. By doing so, the likelihood of erroneous computations, erroneous contributions, or other administrative complications that could impact an employee’s EPF account is diminished.

Electronic Documentation

Online access to the Employee Provident Fund promotes digital documentation. Online access is granted to all critical EPF documents, including passbooks, account statements, and transaction records. By doing so, the likelihood of corporeal documents being misplaced or impaired is diminished, and effortless retrieval is guaranteed.

Mobility Provisioning

Mobile devices facilitate access to Employee Provident Fund online accounts, in addition to computer-based accounts. This mobile accessibility is particularly advantageous for employees who may not have regular access to a computer or who are frequently mobile.

Mobile SMS Notifications and Alerts

For a variety of transactions and updates, EPF online provides SMS alerts and notifications. Notifications regarding contributions, withdrawals, and other critical account-related details are disseminated to employees. This functionality assists in keeping employees apprised and cognizant of the activities associated with their EPF accounts.

KYC Verification Online

Employees are able to electronically complete the Know Your Customer (KYC) procedure through the EPF online portal. Employees have the ability to conveniently upload critical documents, including their Aadhar card, PAN card, and other requisite documentation, via this portal. The implementation of this digital methodology reduces the reliance on physical verification, thereby streamlining and optimizing the procedure.

Negative aspects of the Employee Provident Fund website
The following are the drawbacks of using an online Employee Provident Fund:

Technical Difficulties

Although EPF online provides convenience, it also presents certain technical obstacles. Employees who possess limited technological proficiency or do not have access to a reliable internet connection may face difficulties in effectively utilizing the online portal. This may cause them to experience frustration and struggle to manage their EPF accounts.

Cybersecurity Dangers

Vulnerabilities affecting the online platform for EPF transactions include identity theft, data intrusions, and hacking. EPFO must invest continuously in comprehensive security measures to safeguard sensitive employee information and funds.

Reliance on the UAN and Aadhar

In order to access EPF online, it is necessary to associate the Universal Account Number (UAN) with both Aadhar and a mobile number. Employees who are UAN-challenged or lack an Aadhar card may experience challenges when attempting to utilize the online platform.

Strict Assistance

Although EPF online provides convenience, it might be devoid of interpersonal interaction. Employees who have specific inquiries or require assistance may encounter challenges when attempting to access the necessary support via online channels. Individuals with limited knowledge of the EPF procedure may find this circumstance especially problematic.

Problems with Internet Connectivity

In order to access the EPF online portal, a stable internet connection is required. Employees residing in rural areas or regions with limited connectivity might encounter challenges when attempting to access their EPF accounts or perform transactions.

Possibility of Misuse

The online platform could potentially be exploited by unscrupulous employers or individuals. Anxiously withdrawing funds or gaining unauthorized access to EPF accounts can compromise the funds of employees.

Difficult Procedures

Some employees may still find the Employee Provident Fund online system complicated, despite its intention to streamline operations. Comprehending the diverse options, regulations governing withdrawals, and standards for eligibility can present a formidable task, potentially resulting in inaccuracies or disruptions to transactions.

Reliance on the IT Infrastructure of EPFO

The efficacy of the EPF online system is contingent upon the IT infrastructure of the EPFO. Service disruptions caused by technical issues or system downtime may result in employee frustration as they attempt to access their accounts or conduct transactions.

Limited Options for Investments

The majority of EPF’s holdings are fixed-income instruments. Although it ensures the funds’ safety and security, this may restrict their growth potential in comparison to other market investment opportunities.

Difficulties Facing Employers

In addition to the aforementioned obstacles, employers encountering the Employee Provident Fund online system must also accommodate employees’ inquiries pertaining to the online platform, ensure punctual contributions, and adjust to emerging technologies.

At Kanoons, we offer a seamless online registration process for proprietorships. All you need is the PAN & Aadhaar card of the business owner to get started. Our services can provide you with GST Registration, or UDYAM Registration, and a Zero-Balance Business Current Account in less than 3 days.

Compliances for Proprietorship

The following are some of the compliances that are applicable for a sole proprietorship:

ITR: For a sole proprietorship, it is important to ensure compliance with various regulations. One such compliance is Income Tax Filing, where the business owner must submit their personal income tax return using form ITR-3 or ITR-4. Additionally, declaring business income is essential, and only forms ITR-3 and ITR-4 allow for this. Therefore, all proprietorships must file form ITR-3 or ITR-4 to adhere to income tax regulations.

GST and TDS: In terms of GST return filing for proprietorships with GST registration, it is imperative to submit returns on a monthly and quarterly basis according to the registration scheme. Furthermore, for proprietorships with employees or exceeding certain purchase thresholds, tax deduction at source is mandatory, necessitating TDS returns to be filed every quarter. It is worth noting that additional compliance requirements may apply to proprietorships depending on their industry and location.


Where do I go to establish a PF account?

Registration for the PF is required through EPFO. On the website, PF registration is available for completion online.

What is the PF registration minimum requirement?

EPF registration is mandatory for employees earning less than Rs.15,000 per month, and employees earning more than the prescribed amount must obtain permission from the assistant PF commissioner in order to become members.

What is the duration of the PF registration process?

20 to 25 days are necessary to acquire PF registration in India

What occurs if the worker lacks PF?

If an employee wishes to avoid PF registration, they may complete Form 11 upon commencing their employment. Additionally, the employee may notify the employer via letter of his intent to withdraw from the Provident Fund Scheme.

Is physical presence required in order to acquire PF registration?

No, the entire process can be completed online with Kanoons; all that is required to submit is the necessary documents.

Who qualifies for PF Registration status?

In the case of salaried employees receiving a monthly Basic and Dearness Allowance of less than Rs.15,000, employer-provided EPF registration becomes mandatory.

Is registration for the PF required?

PF registration is obligatory for all establishments employing 20 or more individuals; even if the establishment has fewer than 20 workers, PF registration remains mandatory. The employee may be eligible for PF from the moment of employment commencement; the employer is responsible for PF deductions and payments.

Is PF registration for a Private Limited Company obligatory?

Private limited companies are not universally obligated to acquire PF registration.

Which PAN must be inputted in order to be registered for PF?

For PF registration, the PAN issued in the name of the business entity must be utilized.

In terms of pensions, how does the PF registration procedure benefit?

The PF is intrinsically linked to the pension of the employee. In addition to the 12% employee contribution to the EPF, the employer also contributes an equivalent amount, of which 8.33% is allocated to the Employee Pension Scheme.

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