Overview

A Registered Office Change refers to updating the official address of a Company as recorded with the Registrar of Companies (ROC) under the Companies Act, 2013. The registered office serves as the legal communication address of the Company, where all official notices and correspondence are sent.
A change can occur within the same city, within the same state, or from one state to another, depending on business expansion or relocation needs.

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Eligibility / When It Applies

• Relocation of business operations or administrative office
• Change in ownership or lease of business premises
• Requirement for better infrastructure, logistics, or state-specific benefits
• Change due to merger, acquisition, or reorganization

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Step-by-Step Process

1. Within the Same City or Town:

• Pass a Board Resolution approving the change.
• File Form INC-22 with the MCA within 30 days of the decision.

2. Within the Same State but Different ROC Jurisdiction:

• Obtain approval from the Regional Director (RD) if ROC jurisdiction changes.
• File Form INC-23 for RD approval and Form INC-22 for the new address.

3. From One State to Another:

• Pass a Special Resolution in an EGM under Section 13(4).
• File Form MGT-14 and INC-23 for approval from the Regional Director.
• Once approved, file Form INC-28 and INC-22 for the final address update.
• Update the Company’s MOA (Clause II) to reflect the new registered office.

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Documents Required

• Proof of new address (Electricity Bill / Rent Agreement / Ownership Document)
• NOC from the property owner
• Copy of Board and Shareholder Resolutions
• Altered MOA and AOA (if interstate change)
• Proof of business activity at the new address

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Timeline

• Within the same city: 3–5 working days
• Within the same state: 7–10 working days
• From one state to another: 20–25 working days, depending on RD approval

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Post-Change Requirements

• Update address on PAN, TAN, GST, and all statutory registrations
• Notify banks, suppliers, and clients
• Update address on business letterheads, invoices, and website
• Ensure display of new address at the business premises as per legal norms

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Penalties for Non-Compliance

• Late filing may attract a penalty of ₹1,000 per day up to a maximum of ₹1 lakh
• Incomplete filings may cause delay in ROC records update
• Misrepresentation of registered address can lead to legal action

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Kanoons Service

Kanoons Law & Tax Consultants Pvt. Ltd. offers professional assistance for Registered Office Change filings across all types of companies.

Our services include:

• Drafting of board and shareholder resolutions
• Preparation and filing of INC-22, MGT-14, INC-23, or INC-28 as required
• Liaison with the Regional Director and ROC for approvals
• Assistance with supporting documents and compliance updates
• Guidance on post-change updates across all business registrations

Kanoons ensures a smooth, compliant, and timely transition of your Company’s registered office address, minimizing any operational disruptions.

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Why Choose Kanoons

• Expertise in all types of office change processes (intra-city, intra-state, interstate)
• Accurate filing and tracking through the MCA portal
• Transparent pricing and no hidden costs
• Full assistance with post-approval statutory updates
• Trusted by businesses nationwide for seamless compliance management