Doc Summary
Overview
PF Registration, also known as Employees’ Provident Fund (EPF) Registration, is a mandatory compliance under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 for establishments employing 20 or more workers.
The Provident Fund is a government-managed retirement savings scheme where both employer and employee contribute monthly to build a corpus for the employee’s post-retirement or emergency needs.
Businesses with fewer than 20 employees may also opt for voluntary PF registration to offer social security benefits to their staff.
Eligibility / Who Should Apply
- All establishments employing 20 or more employees
- Organizations engaged in any industry or service activity covered under the EPF Act
- Companies, LLPs, and Partnership Firms hiring contractual or full-time staff
- Businesses with less than 20 employees opting for voluntary coverage
Key Features
- Applicable to both employer and employee contributions (usually 12% of basic wages each)
- Provides retirement savings and insurance benefits to employees
- Online registration through the EPFO Unified Portal
- Single universal PF account number (UAN) for employees transferable across jobs
- Integrated with ESIC and Labour Department compliances
Step-by-Step Process
- Prepare Required Details: Gather establishment details, business registration documents, and employee information.
- Register on EPFO Portal: Visit the Unified Shram Suvidha Portal (https://registration.shramsuvidha.gov.in) and create an employer login.
- Submit Application: Enter establishment, owner, and employee details; attach documents as required.
- Digital Verification: Authenticate with Digital Signature Certificate (DSC) of the employer.
- PF Code Allotment: Once verified, the PF registration number is issued by the EPFO.
Documents Required
- Certificate of Incorporation or Registration (Company / LLP / Firm)
- PAN of the business entity and authorized signatory
- Address proof of the establishment (Rent Agreement / NOC / Utility Bill)
- List of employees with salary and joining details
- Bank account details of the establishment
- Digital Signature Certificate (DSC) of the employer
Timeline
The entire registration process typically takes 5–7 working days, depending on portal verification and documentation accuracy.
Post-Registration Requirements
- Deduct and deposit employee and employer PF contributions monthly before the due date (15th of every month)
- File Electronic Challan cum Return (ECR) every month through the EPFO portal
- Update employee details and maintain compliance records
- Issue UANs to employees and ensure linking with Aadhaar and bank accounts
Penalties for Non-Compliance
- Late deposit of PF contributions attracts interest at 12% per annum
- Delayed filing or non-registration may result in penalties up to ₹5,000 per employee
- Repeated defaults can lead to prosecution under the EPF Act
Kanoons Service
Kanoons Law & Tax Consultants Pvt. Ltd. provides comprehensive PF Registration and Compliance services for employers and organizations.
Our services include:
- Online registration with EPFO and obtaining the PF code number
- Assistance in preparing and submitting all required documents
- Guidance on contribution calculation and monthly filings
- Ongoing support for employee onboarding, UAN generation, and ECR filing
- Compliance audits and correction of PF records
Kanoons ensures a smooth and fully compliant PF registration process, helping businesses meet their legal obligations while securing employee benefits.
Why Choose Kanoons
- Quick and paperless online PF registration
- Expert handling of all documentation and filings
- Transparent pricing and complete compliance guidance
- Post-registration support for contributions and returns
- Trusted by SMEs, corporates, and institutions for PF and payroll compliance
