Doc Summary
Overview
A Company Name Change allows a registered business to modify its existing name while retaining its legal identity and registration number (CIN). This process is governed by the Companies Act, 2013 and requires approval from both the shareholders and the Ministry of Corporate Affairs (MCA).
A change in Company name may be done for rebranding, diversification, mergers, or alignment with a new business direction, provided the new name is unique and available for registration.
Eligibility / Who Should Apply
- Any registered Private Limited, Public Limited, or Section 8 Company
- Businesses planning to rebrand or restructure under a new identity
- Companies merging or forming joint ventures requiring name modification
Step-by-Step Process
- Name Availability Check: Search and confirm availability of the proposed name through the RUN (Reserve Unique Name) service on the MCA portal.
- Board Resolution: Pass a board resolution to approve the proposed name and initiate the process.
- Name Reservation: Submit an application through the RUN service and obtain approval from the ROC.
- Special Resolution: Conduct an Extraordinary General Meeting (EGM) to approve the name change by passing a special resolution under Section 13(2).
- Filing with MCA: Submit Form MGT-14 and Form INC-24 with the MCA along with supporting documents and resolutions.
- Approval & Certificate Issuance: Upon verification, the ROC issues a Fresh Certificate of Incorporation reflecting the new Company name.
Documents Required
- Board and shareholders’ resolutions approving the name change
- Copy of new name approval letter (from RUN service)
- Notice and minutes of the EGM
- Amended Memorandum of Association (MOA) and Articles of Association (AOA)
- Certificate of Incorporation and CIN details
Timeline
The process typically takes 10–15 working days, depending on the availability of the proposed name and approval from the Registrar of Companies.
Post-Change Requirements
- Update the new Company name in all statutory documents and records
- Amend PAN, TAN, GST, bank accounts, licenses, and business registrations
- Update name on business signage, stationery, and website
- Inform vendors, customers, and government departments of the change
Penalties for Non-Compliance
- Failure to update statutory records with the new name may attract fines
- Using an unapproved or misleading name can lead to cancellation of approval
- Non-filing of MGT-14 or INC-24 within deadlines may result in penalties up to ₹1 lakh
Kanoons Service
Kanoons Law & Tax Consultants Pvt. Ltd. provides complete Company Name Change assistance, ensuring compliance and timely approval from the MCA.
Our services include:
- Conducting a detailed name availability check and reservation
- Drafting board and shareholder resolutions for approval
- Filing of MGT-14 and INC-24 with all supporting documents
- Coordination with the Registrar for verification and approval
- Assistance in updating all post-approval statutory registrations and licenses
Kanoons ensures a smooth transition from the old name to the new one, maintaining complete compliance throughout the process.
Why Choose Kanoons
- Accurate and timely name change filing process
- Comprehensive support for documentation and approval
- Transparent pricing with no hidden costs
- Assistance in post-change statutory updates and branding transitions
- Trusted by companies across India for professional compliance solutions
