Overview

Employees’ State Insurance (ESI) Registration is a mandatory social security compliance under the Employees’ State Insurance Act, 1948, managed by the Employees’ State Insurance Corporation (ESIC).
It provides medical, sickness, maternity, disability, and dependent benefits to employees working in registered establishments. Both employers and employees contribute monthly to the ESI scheme, ensuring affordable healthcare and financial protection for the workforce.

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Eligibility / Who Should Apply

• Mandatory for establishments employing 10 or more employees (in some states, 20 or more)
• Applicable to employees earning up to ₹21,000 per month (₹25,000 for employees with disabilities)
• Businesses such as factories, shops, restaurants, hotels, educational institutions, healthcare providers, and service firms
• Employers may also opt for voluntary registration for better employee welfare

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Key Features

• Joint contribution: Employer – 3.25% and Employee – 0.75% of wages
• Provides comprehensive medical and insurance coverage for employees and their families
• Online registration through the ESIC portal integrated with the Shram Suvidha Portal
• Employees receive a unique Insurance Number and ESI Card for accessing benefits
• Applicable across all states and union territories

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Step-by-Step Process

1. Collect Business and Employee Details: Gather establishment information and list of employees with their salary data.
2. Register Online: Visit the ESIC portal (www.esic.gov.in) or Unified Shram Suvidha Portal and create an employer account.
3. Submit Application: Enter establishment, employer, and employee details; upload relevant documents.
4. Digital Verification: Authenticate using the Digital Signature Certificate (DSC) of the employer.
5. ESI Code Allotment: After approval, the system generates a unique 17-digit Employer Code Number and ESI registration certificate.

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Documents Required

• Certificate of Incorporation or Registration (Company / LLP / Firm)
• PAN of the business entity and employer
• Proof of business address (Rent Agreement / NOC / Utility Bill)
• List of employees with salary, designation, and joining details
• Cancelled cheque or bank details of the establishment
• Digital Signature Certificate (DSC) of the employer

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Timeline

The entire registration process generally takes 5–10 working days, depending on document verification by the ESIC.

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Post-Registration Requirements

• Deduct and deposit employee and employer contributions monthly before the due date (15th of every month)
• File monthly ESI returns through the ESIC portal
• Generate and issue ESI numbers for new employees
• Update any changes in employee details or salary structure promptly
• Maintain records of ESI contributions and challans for audit purposes

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Penalties for Non-Compliance

• Failure to register within the prescribed time attracts a penalty of ₹10,000
• Late payment of ESI contributions incurs interest at 12% per annum
• Continued default may lead to fines, prosecution, or loss of ESI coverage for employees

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Kanoons Service

Kanoons Law & Tax Consultants Pvt. Ltd. provides complete ESI Registration and Compliance services for employers and organizations.

Our services include:

• Online registration of establishments under ESIC
• Preparation and filing of all required documents and employee data
• Assistance with ESI code generation and employee enrolment
• Monthly filing and contribution calculation support
• End-to-end compliance guidance for ESIC inspections and audits

Kanoons ensures a smooth, compliant, and paperless ESI registration process while helping employers safeguard employee welfare effectively.

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Why Choose Kanoons

• Fast and fully online registration process
• Transparent and affordable pricing
• Expert assistance for both registration and monthly filings
• Compliance support for PF, ESI, and labour regulations
• Trusted by small and large organizations across India for social security compliance